- [email protected]
- Manage Club
- Department Resources
- Beaver Community Fair
Student Organizations and Activities (SOA) Grants provide funding, through student fees, for organization events and organization development. This funding resource is only offered to recognized student organizations (USOs and ASOs) at the OSU Corvallis and Newport campuses. SOA maintains systems and processes that promote intentional use of funds that support diverse and inclusive participation in out of the classroom experiences and is committed to being a conscious steward of its allocation of student fees. SOA has an intentional program that utilizes these principles to define our work:
It is highly recommended that all event/activity requests or organization development requests are planned as soon as possible. Allocations are made on a first-come-first-serve basis. For example, you can request funding for Winter or Spring term in Fall.
Some details to consider:
Open and closed event/activity requests are submitted via an Activity Plan/Report (in the green link box on the club home dashboard).
Organization development requests are submitted via the Equipment, Supplies & Department Payment Form (in the green link box on the club home dashboard).
All requests are initially reviewed by an SOA Peer Educator. Peer Educators are students first and may not be available to review funding requests during Finals week.
The following standards have been established to ensure all funded activities meet or exceed processes, policies, regulations, and laws required by SOA as well as by the University and governmental agencies.
These are the most common categories of requests. This is not an exhaustive list. While there are some categories that have a limit, we will consider all requests. Please check the "SOA Funding Cannot Be Used For" section for items that cannot be funded.
Accessibility Accommodations - Any costs associated with providing accessible access to open events/activities. Does not count towards the allocation limits.
Any activity that meets the criteria above may be designated as a Special Event.
Activities put on by an individual club can be funded up to $1000 per event for less than 50 participants, $2,000 per event with more than 50 expected. Funding is limited to once per term.
Collaborative activities with anticipated attendance 50 and above may be funded once per academic term and fundable up to the limits outlined below:
Events with 2-3 RSOs collaborating can be funded up to $3,000
Events with 4+ RSOs collaborating can be funded up to $4,000
Only one budget is required but each collaborating club must submit separate activity reports through ideal-logic before request will be considered.
Promotion and Advertising Requirement: Because these events are funded with student fees, the primary target audience is OSU students; promotion to OSU students is required for all SOA Grant funded activities. By submitting an SOA Grant for an open event, you agree to publish the event on the OSU Events Calendar with the Clubs & Organizations tags and post the event on SOA managed Facebook and Instagram pages.
Apparel - Costumes or other event-specific apparel critical to the event. Requests for one event cannot exceed $500.
Food - Up to $10 per anticipated participant.
Gas - Gas expense when utilizing a personal vehicle up to $.25 per mile.
NOTE: a map of the trip route will need to be submitted for cost demonstration and a processed Payment Request to reimburse the driver with a gas receipt will be needed for reconciliation.
Marketing/Promotion - This can include purchasing ads on social media platforms like Facebook and Instagram, paying for graphic design work, printing costs, etc.
Shipping - Expedited shipping rates will only be covered up to $100.
Accessibility Accommodations - Any costs associated with providing accessible access to open events/activities. Does not count towards the allocation limits but must be requested in advance in alignment with submission deadlines.
SOA Signature Events are events/activities with a dedicated SOA Grant budget. Events are considered SOA Signature Events when the club has applied and proven the event to be consistent (has occurred for at least 2 consecutive academic years) and that the event furthers Oregon State University’s Core Value of Diversity. To apply to have an SOA Signature Event budget for your club, please email us at [email protected].
Currently, as of July 2022, these organizations plan and execute SOA Signature Events:
SOA will consider providing additional funding for any request you have previously received funding for when there are unforeseen expenses discovered post allocation. Requests need to be submitted within 30 days of the activity & no later than May 31st, 2023. To submit a Budget Shortfall request, please write to us at [email protected].
SOA Grant Suspension means RSO is ineligible for more SOA Grant funding.
SOA Grant Review means RSO is limited to one unreconciled request at a time through the duration of the fiscal year.
A cost demonstration is an image, link, or document that specifies the product, price, and vendor that you intend to purchase for your event. The purpose of cost demonstrations is to verify that we are allocating the appropriate amount of SOA Grant funds to your organization.
Yes, this can be done by selecting more than additional funding sources on the “campus funding” tab in your activity plan (please note that if this is pertaining to a certain event, all funding requests should be submitted on the same activity plan).