EECS-GSA Officers Duties

 

President

  • Attends Engineering Student Council (ESC) meetings (shared with the vice president).
  • Works with the other officers to develop a plan for the year.
  • Works with the Treasurer to develop the financial plan for the year.
  • Works with the Secretary and other officers to develop agendas for meetings.
  • Presides at meetings, keeping them moving at a good pace, making sure everyone has a chance to express their opinion and ideas.
  • Receives and forwards incoming emails to the other officers on the club’s email address.
  • Assists the other officers when needed.

 

Vice-President

  • Attends Engineering Student Council (ESC) meetings (shared with the President).
  • Works with the Public Relations Officer to organize recruitment campaigns.
  • Works as the Event Coordinator with organizing the events.
  • Assists the other officers when needed.

 

Treasurer

  • Manages the financial assets of the club.
  • Maintains the club’s formal recognition with the university.
  • Works with the President to develop the financial plan for the year.
  • Works with the President to develop any report required for the year.
  • Keeps accurate financial records of all deposits and payments in the club’s shared folder, emails, invoices, and receipts.
  • Pays bills as approved by the club.
  • Reports any change to the club’s funds to all the officers immediately.

 

Secretary

  • Keeps the minutes of GSA meetings. Upload them in the club’s folder as soon as possible.
  • Works with the President and other officers to develop agendas.
  • Reminds officers of any unfinished business.
  • Prints out flyers and other documents needed for the club.
  • Keeps track of the club’s folder, keeping local backups.
  • Makes room reservations and hosts Zoom meetings.

 

Public Relations Officer

  • Manages the club’s social media and website and works with other officers to keep them current.
  • Works with the Event Coordinator and other officers to create flyers and other advertising material.
  • Keeps records of email communication, flyers, and other material in the club’s folder.
  • Works with the Vice-President to organize recruitment campaigns.
  • Makes opening talks in faculty-student events and/or meetings.

 

Event Coordinator

  • Organizes events. Find out about holidays, celebrations, and other ideas for events.
  • Works with the Public Relations Officer and other officers to create flyers and other advertising material.
  • Works with the Treasurer to create the budget for events.
  • Makes all the necessary preparations for the events. Find a venue, arrange food and beverages, and submit the event form on the SLI website.
  • Coordinates volunteers during the events.
  • Keeps record of contact information of venues used for events.
  • Arrange gifts for events. 

 

Committee Chair Duties

  • Supports committees and communicates any requirements and/or outcomes to the other members.
  • Assists the other officers when needed.