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- Beaver Community Fair
Friday, September 30th, 2022
12:00pm - 4:00pm
Memorial Quad & SEC Plaza
No registration required as an attendee
Registration is not currently open for the 2022 fair. Please check back later!
Connect with the Beaver Community! Annually the Beaver Community Fair draws together the OSU and greater Corvallis communities to celebrate the start of the academic year. Over two hundred different booths representing OSU departments & student organizations, Corvallis community agencies & businesses and local non-profit organizations are coming together to make visible the opportunity to connect with services, products and involvement opportunities on campus and around the area.
At Oregon State University, we are steadfast in our pursuit of diversity, equity and inclusion and do not discriminate on the basis of age, color, disability, gender identity or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, or veteran status. Student Experiences and Engagement reserves the right to require modification of any booth/content that does not align with OSU’s commitment to diversity, equity, and inclusion.
Standard Booth Size is 10’ x 10’ and includes one table and two (2) chairs.
All Vendors are assigned a space on a first come first serve basis. OSU reserves the right to determine the final location.
OSU does not provide canopies. If Vendors choose to provide their own canopy, the Vendor shall ensure the canopy is secured with weights. Staking is prohibited.
The Vendor must request access to electrical supply if needed at the time of registration. Such access is subject to availability and OSU reserves the right to refuse access to the electrical supply for any reason.
Vendor’s participation in the Event is limited to the Vendor Activities described during registration.
Food sales are reserved for OSU Recognized Clubs and Organizations and offered for fundraising purposes only.
The sale of merchandise or services is prohibited at this Event, without approval from Event organizers.
Set-Up: The Event is open to the public beginning at Noon. Vendors will be allowed access to set-up their booths beginning at 10:30am on the day of the Event. OSU reserves the right to manage Vendor access prior to the Event to control traffic flow. Vehicle Loading Zones are adjacent to the Event venue.
Take down: Vendor will clear and clean its booth before the Event venue closes at 6:00 pm.
Loading Zones: Vendors may park without a permit for up to 30 minutes in a designated Loading Zone. Loading Zones are available adjacent to the Event venue. Due to the size of the Event, OSU may schedule times to Vendors for to access the Loading Zones. Vendors will receive instructions for accessing Loading Zones at least 48 hours prior to the start of the Event.
Vendor Parking: Vendors may be required to have a permit to park if utilizing restricted street parking or parking lots. Vendor parking permits may be obtained through OSU’s Office of Transportation Services website.
This registration is free and for Recognized Student Organizations (USO or ASO), Department Student Organizations (DSO), or OSU Department or Program. You will be asked to provide the following information:
Any items that need review for approval will be reviewed and a decision provided via email to the submitter of the registration. If you need to change who receives email communication related to the fair after the registration is submitted, please contact Brittany Nefcy at [email protected]
Registration is $200 for external businesses or organizations. Registration is $150 for Tax-Exempt vendors/government agency. Discounts provided if organization is approved to provide a door prize or food samples (discount varies, see registration form for details).
Vendors also have the ability to purchase an extra booth ($200) or table ($35).
Food vendors, you will have the opportunity to participate in the Best of Beaver Nation, where OSU students vote for their favorite food places. Phase 1 is taking place during the Beaver Community Fair, where students have an opportunity to sample your food.
Orange Media Network is also providing discounted advertising bundles for you to stay "top of mind" with the students during the academic year. Check out Tiers 2 and 3 below for different advertising opportunities. You can add Tier 2 or Tier 3 to your cart in the Payment tab
NOTE: You will need to complete the registration before the Payment tab will load the Tier 2 and 3 add-on options.
Tier 1: Regular registration with serving food samples (no further additional action needed) - $50 (savings of $100)
Tier 2: Tier 1 + 1/4 page color ad in the Baro (Oct or Nov. edition) - $345 (savings of $249)
Tier 3: Tier 2 + 1/4 page color ad in Beaver's Digest Best of Beaver Nation edition + free 1/2 page b/w ad in the February edition of the Baro to 1st place winners of Best of Beaver Nation - $694 (savings $819)
While we do not anticipate any changes to this event being hosted in-person, we will issue full refunds if the event has to be moved to be facilitated remotely.
Additionally, check reimbursements are complicated, therefore we will not cash checks until we are certain the event will not be changed to remote. This decision will be made no later than 2 weeks prior to the event (September 17th).